DEVELOPMENT COORDINATOR: DATABASE SPECIALIST

For over 30 years, the Park City Education Foundation (PCEF) has funded and supported educator-powered initiatives that inspire all Park City students to reach their academic and lifelong potential. We do this by infusing $2 million annually into the Park City School District to support eight initiatives: preschool, elementary visual arts, afterschool, educator and student wellness, real-world learning, Bright Futures (a program that supports first-generation college students), classroom and express grants that support educators, and innovation lab (an incubator to workshop concepts that shape education).

POSITION SUMMARY

As a key member of the Park City Education Foundation team, the Development Coordinator will play an integral role in supporting all Advancement activities. This includes managing the database, donor management and correspondence, and working on events. The person in this position will report to the Vice President of Advancement and contribute to a high-functioning nonprofit organization.

 

GENERAL PURPOSE 

Under the direct supervision and guidance of the Vice President of Advancement, the Development Coordinator performs database management duties, including entering gift and donor data, reporting, and analyzing donations through various platforms, including Salesforce. 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Gift Processing: Process all gifts and receipt acknowledgments, including credit cards, checks, cash, online donations, pledges, and gifts-in-kind. Ensure data integrity through accurate database entry and ongoing database maintenance in platforms such as Salesforce, Constant Contact, and Greater Giving.

• Gift Acknowledgement: Generate and track acknowledgment and tribute letters. Work with the Development team on acknowledgments, pledges, and all record-keeping related to our major gift campaign, endowment, events, and ongoing fundraising.

• Donor Lists and Segmentation: Manage donor segmentation, lists, and segment analytics. Coordinate with the Development team on generating all mailing lists; including renewals, invitations, mail merges, email and direct mail, ensuring accurate list management and reporting.

• Event and Campaign Logistics: Maintain all event and campaign-related data, ensuring accurate record-keeping and monthly reconciliations. Assist with event processing of online payments and RSVPs. Work closely as a member of the Development Team to support events, organizational initiatives, and outreach.

• Reporting: Utilize Salesforce and other PCEF data tracking systems to ensure accurate and timely reporting of key metrics as needed. Assist the Development and Finance Team with assembling and submitting monthly, quarterly, semi-annual, annual, and ad hoc reports for public and private grants.

• Matching Gifts: Manage matching gift outreach and follow up

• Donor Interface: Help PCEF maintain the trust of our donors, volunteers, and the public by ensuring adherence to accounting guidelines and processes regarding donation and payment processing. Adhere to all policies and procedures stated in the Employee Handbook and any applicable Policy and Procedure Manual 

• Reconcile development revenue with the Accounting Team monthly

MARGINAL DUTIES & RESPONSIBILITIES 

• Perform other functions as necessary or as assigned.

• Occasional evening and weekend work is required. 

NATURE OF WORK CONTACTS

• Interact and communicate professionally and effectively with all employees, management, executives, donors, vendors, service users, and community partners.

TRAINING & QUALIFICATIONS: 

To succeed in this job, an individual must satisfactorily perform each essential duty. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Bachelor’s Degree and/or equivalent combination of education and experience.

• Experience in gift and donor data entry, data management, and reporting; experience in Salesforce preferred.

• At least one year’s experience in administrative work, financial/bookkeeping support, donor database/CRM systems, or a similar role.   

• Technologically proficient with intermediate skills in Google Suite and MS Office products: Word, Excel, and PowerPoint.

• Strong attention to detail and understanding that clean data is key to the success of development and fundraising initiatives.

• Ability to review and analyze data to inform the creation and execution of data-driven strategic plans that generate strong outcomes.

• Exceptional time-management, planning, and administrative skills.

• Highly organized, self-directed, and able to work independently while being flexible in a fast-paced, collaborative, and evolving environment.   

• Strong work ethic with a professional, positive attitude.

• Commitment to achieving the organization's mission and strategic goals and objectives.

• Ability to think strategically and interact with all levels of the organization.

• Ability to perform multiple tasks effectively with a focus on timeliness and responsiveness.

 

WHO ARE YOU?

• You are curious and driven. You are excited by opportunities to learn and grow. You can adapt to new ideas, processes, and concepts. You thrive on a fast-paced team and are willing to pitch in and do what it takes to pursue the team’s goals.

• You are analytical. You ask questions and enjoy using numbers to find the answers. You are skilled at analyzing and manipulating data and presenting it in a digestible format.

• You are a people person. You are skilled at connecting with others, building relationships, and delivering high-quality customer service with a smile.

• You have at least three years of professional experience. You have demonstrated excellence with acute attention to detail and the ability to self-direct, anticipate roadblocks, maintain confidentiality, meet deadlines, and prioritize among competing goals.

ARE YOU A FIT?

Do you have experience with the above duties? If so, you may be our ideal candidate for this role! Please be sure to mention your applicable skills in your letter of interest and exactly why YOU are a fit for the role!

We’ll be accepting applicants on a rolling basis through April 11, 2025.

Please apply prior to this closing date to be considered for this role.

The position includes the following:

• Starting salary of $46,000, commensurate with experience

• Flextime

• Suite of insurance benefits, including a 100% employer-paid silver-level health benefits plan, dependent care and/or healthcare FSA, optional employer contribution to HSA up to $2300 (depending on your choice of healthcare plan), and dental, vision, life, and long-term disability insurance coverage

• 401(k) and/or pension plan with generous employer contribution (no employee contribution required to receive employer contribution)

• 20 paid time off days and 20 paid holidays, including a two-week winter break

• 6 weeks paid parental leave

 

To apply, we require a letter of interest/cover letter and resume. Resumes sent alone will not be considered. Please send your letter of interest/cover letter and a resume to Cynthia Mellin, Office Manager, at cmellin@pcschools.us

Park City Education Foundation opposes discrimination and injustice in all forms. Research shows that members of underrepresented groups – including women, LGBTQIA+ identified people, Black, Indigenous, and other people of color (BIPOC) – tend to apply for jobs only if they meet every single requirement listed. Here at Park City Education Foundation, we want the best candidate for the job, and that candidate might not always meet 100% of the qualifications listed. If you are passionate about our work and joining our team, we encourage you to apply – especially if you are a member of a structurally marginalized group. We look forward to your application. 

The Park City Education Foundation is an equal opportunity employer and makes employment decisions based on merit. All employment decisions and personnel actions are administered without regard to age, disability, race, color, sex, veteran status, religion, national origin, genetic information, sexual orientation, gender identity, political affiliation, or belief. These employment practices include all aspects of employment, including but not limited to recruitment, hiring, working conditions, benefits, compensation, training, promotion or transfer, and termination of employment. The selection process shall be uniform for all applicants. Applicants with disabilities requiring reasonable accommodations during the hiring process may contact cmellin@pcschools.us